Hello Vanta Team!

I build AI-powered knowledge systems that scale customer support and optimize chatbot performance

Applying for: AI Optimization Specialist, Support at Vanta

Let's talk about how I can contribute to your team. Reach out to schedule an interview.

📅 Book a Call ✉️ Email Me

Or call: +1 (208) 286-8966 (I accept texts too!)

Why I'm the Perfect Fit for AI Optimization Specialist

Your job posting outlines specific needs, and I've already delivered results in each of these areas. Here's how my experience directly matches what you're looking for:

What You Need

AI Chatbot & Copilot Optimization

Someone to ensure chatbot and Copilot tools draw from effective and accurate content, identify performance gaps and edge cases requiring content improvements

What I've Done

Built and optimized Intercom's Fin AI chatbot at Kit.com that automatically resolved 2,000+ tickets per month and saved 400+ teammate hours monthly. I identified performance gaps by analyzing ticket data, added custom answers and knowledge snippets to fill those gaps, and ran experiments to improve resolution rates. This is the exact workflow your role requires.

What You Need

Knowledge Base Builder & Manager

Building internal knowledge resources (Guru cards, snippets) to support the team and ensure chatbot has accurate content to pull from

What I've Done

Managed a 400+ page knowledge base at Kit.com, including creating Guru cards for the product specialist team, writing help articles, conducting KB audits for accuracy, and reorganizing content structure to improve self-service rates. Currently collaborating on launching Guru knowledge base at Circle. I understand how KB quality directly impacts AI chatbot performance.

What You Need

Intercom Chatbot Workflow Owner

Owning chatbot workflows and conversational designs within Intercom

What I've Done

Owned all Intercom chatbot workflows at Kit.com, including designing the Fin AI bot introduction, building multiple custom answer bots with branching logic, creating compliance bots for fraud prevention, and designing proactive support popups. I worked directly in Intercom to build these conversational flows and measured their performance through Intercom's analytics.

What You Need

Data-Driven Performance Analysis

Analyzing performance data to identify friction points, prioritize enhancements, and interpret AI performance metrics

What I've Done

Tracked and analyzed self-service metrics daily at Kit.com, including AI resolution rates, routing to team rates, and KB article performance. I created spreadsheets to track bot metrics over time, ran A/B tests on chatbot messaging, and used data to prioritize which articles needed updates. I even saved Kit.com $24,000 per year by analyzing Guru usage data and negotiating a better contract.

What You Need

Technical Support Background & Cross-Functional Collaboration

Proven technical troubleshooting experience with capacity to partner with Product, Engineering, and Design teams on upcoming launches

What I've Done

Resolved 14,000+ technical support tickets across Circle and Kit.com, consistently ranking in the top 5 for customer satisfaction. I partnered with Product and Engineering teams on dozens of feature launches, creating documentation and support resources for each release. I understand customer pain points because I've handled thousands of their questions directly.

Why I Want to Work at Vanta

Here's what caught my attention about Vanta: you're building AI tools for compliance teams that actually do things. Not just answer questions, but automate workflows, flag risks, and make compliance less painful. That's the kind of AI work that matters.

I've spent the last few years optimizing AI chatbots at Kit.com, and the biggest lesson I learned is this: AI tools are only as good as the knowledge systems behind them. When our Intercom Fin bot struggled, it wasn't the AI's fault. It was because we hadn't built the right content for it to pull from. The wins came from finding those gaps and filling them with exactly what the bot needed.

From what I can tell, Vanta is moving fast. You just acquired Riskey to beef up vendor risk monitoring. You're launching new compliance frameworks. You're adding features for AI security posture management. All of that complexity means your support knowledge needs someone who's obsessive about keeping it accurate, organized, and useful for both your team and for the AI tools that rely on it.

I'm not looking for just any job. I want to work somewhere I can make an impact from day one. Somewhere that takes AI seriously but knows it's only as good as the foundation you build under it. That's Vanta.

My Career Journey

Each role has built on the last, developing the skills and perspective that make me ready for this next challenge.

AI Optimization Specialist, Support

Vanta

Where I'm Headed

The natural next step in my career journey, combining AI chatbot optimization, knowledge base management, Intercom expertise, and data-driven support operations.

Circle

$45M Community Platform SaaS

April 2024 - Present

Senior Customer Support Specialist - Solving 2,000+ support requests with high satisfaction while collaborating on Guru knowledge base launch and BPO partnerships for chat team expansion.

Kit.com (formerly ConvertKit)

$40M Email Marketing SaaS

October 2017 - November 2023

Support Operations Lead (2022-2023)

Led AI integration saving 400+ hours monthly. Managed department strategy and 400+ page knowledge base.

Technical Product Specialist Lead (2020-2022)

Scaled team 300% (50+ people), reduced response time from 72hrs to 5min. Increased happiness metrics 15%+.

Technical Product Specialist (2017-2020)

Resolved 12,000+ tickets, consistently top 5 performer. Promoted to specialized billing/deliverability team.

Coach & Podcast Host

Independent Practice

5 Years (Prior to 2017)

Client-based coaching practice for anxiety and sports performance. Podcast reached 500,000 downloads over 100 episodes.

Beyond the Resume

Outside of work, I'm building an iOS app to help me learn Japanese vocabulary. The catch? I can't code. So I'm using AI tools (Claude, mostly) to build the whole thing. Prompt engineering, feature planning, debugging, the works. It's a hobby project, but it's teaching me way more than I expected.

Building my own product has given me something most support people don't get: I understand what it's like to be on the other side. I see the constraints product teams deal with. I know what it feels like to be a frustrated user of your own thing. I get why timelines slip and why certain features are harder than they look.

This perspective makes me better at my job. I can translate between customers and engineering because I've lived both sides. I know how to prioritize what matters and how to explain technical concepts without sounding condescending. And I'm not just thinking about support. I'm thinking about how AI and good knowledge systems can make support better, faster, and more scalable.

I've built support teams. I've optimized AI chatbots. I've scaled knowledge bases. Now I want to do it at a company that's serious about using AI to solve real problems. That's why I'm here.

By the Numbers

14,000+
Customer Issues Resolved

Across multiple SaaS companies, consistently ranking in the top 5 for customer satisfaction and productivity metrics

400+
Hours Saved Monthly

By spearheading AI automation that automatically resolved 2,000+ tickets per month at Kit.com

300%
Team Growth

Scaled customer support team to 50+ people through strategic BPO partnership while maintaining quality

72hrs → 5min
Response Time Improvement

Reduced average response time by implementing chat support and optimizing team workflows

Let's Connect

I'd love to discuss how I can bring immediate value to your team.

📅 Book a Call
Email: benschoeffler@gmail.com
Phone: (208) 286-8966
LinkedIn: linkedin.com/in/benschoeffler
Location: Spokane, WA (Remote)

Thank you for taking the time to learn about my background. I'm genuinely excited about the possibility of contributing to your team and would welcome the opportunity to discuss how my experience aligns with your needs.